Photography Contract

Latest Update: February 21, 2023

Copyright, Download, & Print Release – Lele & Beane (L&B) retains copyright & design rights to all media created during client service. L&B grants the client full download, share, & print rights to all media received by L&B. L&B will not put any watermarks on media if the client agrees to credit www.leleandbeane.com as the sole owner of the media & agrees to tell family & friends also. Alterations to the images or profit from them are prohibited by law. To download the full print release, click here.

Service Fees – The client agrees to pay an online 50% non-refundable deposit at the time of booking to secure the date requested through the L&B calendar app, Acuity Scheduling. The full-service balance is due on the session date before service begins & may be paid only through the Acuity app, cash, or check. If another party is paying your session fees, they will be required to pay through my Acuity app, cash, or check. L&B will not pay other vendors or accept payments from other vendors on your behalf. For wedding cancellations under 30 days from the session date, 75% of the total amount due will be required before this contract terminates. For weddings rescheduling over 365 days after the initial booking date, a $1000 fee will be due to reserve the new wedding date on the new calendar year.

L&B Associate & Second Shooters - L&B Associate Photographers are experienced photographers contractually hired under L&B values and ethics to capture the client’s event without the accompaniment of owner, Sarah Sargent. Second Shooters are photographers that will capture the client's event as a second perspective to the main L&B photographer, or an Associate Photographer. Both will use their own gear and L&B memory cards to capture the client’s event, while L&B will edit all deliverable images for delivery to the client. L&B client will pay their fee via Acuity app, cash, or check prior to the event before the Associate or Second Shooter begins their contracted job.

Primary Photographer – When L&B is hired as the primary photographer, only L&B Main Photographers, Associate Photographers, and Second Shooters may capture the event. If additional photographers are hired without notice, this contract will be terminated without further requirement of L&B to perform services.

Location Costs & Fees – If there are any additional costs or fees associated with the service location outside of the agreed-upon payments to L&B, the client will be responsible for those fees. For events that require 4+ hours of work, meals & water must be provided.

Overtime – Additional unplanned and/or un-contracted services (such as but not limited to, a full redo of design, an extension of time, services outside the scope of the agreement, management of non-session activities, etc.) are considered overtime & will be billed with notification & consent at the rate of $100 per hour.

Editing – All editing of images will begin once the final payments have been received for the service. The client understands that L&B complementary Level 1 Retouching includes but is not limited to scratches, pimples, noise, etc. (anything generally gone within 30 days). Level 2 Retouching includes but not limited to scars, color enhancements, teeth whitening, wrinkle release, minor tan lines, etc., and is considered overtime with an enhanced rate of $10 per image. Weight loss cannot be done in the editing process. The client agrees to communicate any Level 1 or Level 2 retouching requests prior to the session and has 30 days after receiving the final images to request additional retouching of images. If the client requests additional services after images are received (ordering prints, designing photo books, etc.), the client agrees to pay the full rate of the service and is allowed only 1 review change before additional overtime fees apply at a rate of $50 per hour.

Rescheduling – If an illness or situation prevents a service from taking place, the client may reschedule their service at least 24 hours prior to their session. Should the client fail to give 24 hours’ notice, or decide to completely cancel the service, this deposit is forfeited & will not be refunded. If you, the client, should not show up for your session, you will be required to pay your session dues in full with no refund possible. You will have the availability to reschedule, with an additional $50 fee. L&B reserves the right to reschedule with no reimbursement due to illness, weather, equipment malfunction, or other circumstances beyond their control.

Failure to Perform Services - In the event that L&B cannot or will not perform its obligations in any or all parts of this agreement, it (or a responsible party) will: immediately give notice to the client and issue a refund or credit based on a reasonably accurate percentage of services rendered and excuse client of any further performance and/or payment obligations in this agreement.

Archive – All media provided to the client will be available for further retouching for 1 month after the date received. After said time, all retaining media will be purged from hard-drives, except as needed for promotional purposes, to be determined by L&B at their sole discretion. L&B is not responsible for loss or damage to the digital files due to circumstances beyond their control.

Liability – L&B is not responsible for acts of God, natural disasters, an act of government such as a declaration of national or local emergency, or other incidents not within their control, i.e. accident, death in the family, illness, pregnancy, or sudden tragic circumstance. In such a situation, L&B will obtain, upon approval of the client, a qualified professional replacement to fulfill the consultant’s obligations under the contract, at no additional charge to the client. L&B is not responsible for any injuries inflicted upon any participating parties. The client will be responsible for their children & for themselves & releases L&B from any claims against their person or their business. If any of L&B gear (camera, bags, memory cards, flashes, tripods, etc.) or Indoor Studio Space assets (couch, bed, decor, etc.) are directly damaged by the client or accompanying parties, the client agrees to pay for the exact replacement in full.

Attorney - If legal action is necessary to enforce the terms of this contract, the prevailing party shall be entitled to reasonable attorney fees in addition to any other remedies to which that party might be legally entitled. The undersigned have read this contract, understand its terms, and agree to be bound thereby. Any additions, deletions, or revisions must be made in writing & approved by all responsible parties. The parties agree that this contract is the complete & exclusive statement of the mutual understanding of the parties.